Team & Office

At this point, the scope of the project has been defined in detail and the Project Team is ready to be appointed. Although a Project Manager can be appointed at any stage of the project, he/she will need to be appointed prior to the establishment of the project team. The Project Manager documents a detailed Job Description for each project role and appoints a human resource to each role based on his/her relevant skills and experience. Once the team members are ‘fully resourced’, the Project Office is ready to be set-up.

The Project Office is the physical environment within which the team will be based. Although it is usual to have one central project office, it is possible to have a ‘virtual project office’ environment, with project team members in various locations around the world. Regardless of the physical location, a successful project office environment will comprise the following components:

• Location (either physical or virtual)
• Communications (telephones, computer network, file storage, database storage)
• Documentation (methodology, processes, forms, and registers)
• Tools (for accounting, project planning, and risk modeling)